Administrative Assistant

Role:

Position provides day-to-day administrative support for the Tax, Audit and Client Accounting Services departments of our Firm, including direct client contact, preparing engagement letters, proposals/presentations, working on departmental projects and processes.


Tasks:

  • Assist with answering phones and welcoming clients.
  • Assist with mailings.
  • Assist with assembling tax returns.
  • Assist with administrative projects.
  • Responsible for frequent communications with all levels in the Firm.
  • Provide day-to-day administrative support to partners, directors, managers and staff.
  • Assist with the production of client or Firm deliverables such as invoicing, proposals, presentations, reports, and spreadsheets.
  • Coordinate meetings and events for partners and staff.
  • Create and review client invoices, utilizing hours and expense detail in Firm management system.
  • Arrange for conference rooms (including needed equipment and/or conference and video calls, catered meal arrangements, set-up, clean-up, etc.).
  • Assist in organizing, ordering, and stocking kitchen and office supplies.

Qualifications:

  • HS Diploma or GED equivalent required. Higher level of education/college coursework preferred.
  • Experience working in professional services, administrative, or executive administrative roles.
  • Superior verbal and written communication skills with a focus on client service and the ability to meet deadlines, exercise independent judgment and initiative while maintaining high confidentiality.
  • Solid technical proficiency including knowledge of MS Office applications (particularly Word, Excel, PowerPoint, and Outlook).
  • Attention to detail, accuracy and problem-solving skills.
  • Strong organizational and problem-solving skills with the ability to manage multiple priorities.

Job Type:  Starts as Part-time position with potential for Full-Time employment

Pay:  From $20.00 per hour

Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status. Seber Tans is an EO employer – M/F/Veteran/Disability. Seber Tans will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

File name:

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Phone: 269.343.8180

Fax: 269.343.5419

Office Hours:
Monday – Friday: 8:00am-4:30pm

Seber Tans PLC